Here are some tips for choosing the best location for your corporate meeting.
Choosing the right venue for your corporate meeting or conference is just as crucial to your success as carefully planning the schedule or selecting speakers. The right venue can mean the difference between a successful networking experience or uncomfortable attendees who keep their eyes on the exit. Luckily, Historic Oakland Manor hosts more than just weddings; we can be the perfect venue for your corporate gathering as well. Here are some tips for choosing the best location for your corporate event.
Know Your Audience
When selecting a venue, you must consider who the event attendees will be. The demographic of your guest list should heavily influence your venue choice. A venue suited for a group of corporate executives might differ vastly from one that appeals to creative professionals. Executives might expect a higher level of luxury and formality, while a younger tech crowd might prefer a modern and less formal venue. Also, keep in mind the interests and backgrounds of your guests. For example, a group interested in art might appreciate an event in a gallery or museum space.
Capacity
A vital factor in understanding your needs better is correctly estimating the size of the venue and aligning it with your event’s needs. If a venue is too large for your guest list, it can make your event feel sparse and under-attended. Also, it can dilute the energy and make networking or engagement more challenging. Conversely, a venue that’s too small can feel cramped and uncomfortable. It can also pose safety and accessibility issues. A good rule of thumb is to opt for a venue with a little extra capacity than your estimated guest list, allowing for last-minute changes to the guest list.
Atmosphere
The ambiance and décor of a space can set the tone for your meeting. If you need to make serious decisions, consider that when selecting your venue. If you want to inspire creativity or encourage bonding among your team, consider spaces that easily accommodate group activities or give off a fun vibe. Everything from furniture style to lighting to the architecture of a space contributes to the atmosphere. But don’t forget about acoustics. Check outside the space for noise issues or nearby activities that might interfere with your plans.
Access, Accessibility, & Parking
These three things are often overlooked when planning an event but are usually the three main points of contention when a meeting doesn’t go well. It is important to choose a location that’s easily accessible for your attendees. If most are local, a venue within a reasonable distance from their workplaces or homes is ideal. For events with out-of-town guests, a venue near the airport or a hotel can be the perfect choice. Look for venues well-served by public transport if your attendees prefer this mode of travel. Ample parking is another crucial factor, so ensure your venue has ample parking.
HISTORIC OAKLAND MANOR: THE PERFECT VENUE
Nestled in a peaceful wooded area in the heart of downtown Columbia, Historic Oakland Manor stands proudly in natural splendor. Elegant Oakland is the perfect setting for ceremonies, wedding receptions, bridal showers, holiday parties, family celebrations, business meetings, or retreats. Schedule a tour today with our expert venue coordinators! Please call (410-730-4801), email ([email protected]), or visit our chat on our homepage to book a tour appointment.
